Effective Date: January 1, 2024 (Updated 2025)
Issued by: Sound Sync Play LLC
Sound Sync Play LLC (“Sound Sync Summits,” “we,” “our,” or “us”) is committed to protecting your privacy and being transparent about how we collect, use, and safeguard your information. This Privacy Policy also includes our Content Rights Agreement for music and media submissions.
By using our website, attending Sound Sync Summits, or submitting music or media, you agree to this Policy.
We may collect personal information when you:
This may include:
We may automatically collect technical data when you use our website, such as:
We may collect and store media and content you submit or that is created in connection with our programs, including:
We may use your information to:
With your consent where required, we may also use your information to:
Your information may be used to:
We do not sell or rent your personal information.
We may share your information only when necessary with trusted third parties, such as:
These partners are required to protect your information and may only use it to perform services on our behalf.
We may also disclose information if required by law, for safety reasons, or to enforce our policies and agreements.
Our website may use cookies, tracking pixels, and analytics tools to:
You may adjust your browser settings to decline cookies. However, some site features may not function properly if cookies are disabled.
We take reasonable and industry-standard measures to protect your personal information, including:
However, no method of transmission or storage is completely secure. By using our services, you acknowledge that there are inherent risks associated with online data.
Depending on your location and applicable law, you may have the right to:
All marketing emails include an unsubscribe link you can use at any time.
To exercise your rights, contact us at Support@SoundSyncPlay.com.
You retain 100% ownership and copyright of all music you submit or create. Sound Sync Play LLC does not claim ownership of your compositions or recordings.
By submitting music or participating in recording or review sessions, you grant Sound Sync Play LLC a limited, non-exclusive, royalty-free license to:
This license lasts for up to twelve (12) months from the date of each upload or submission. If you re-upload or resubmit an updated version of your track, the twelve-month period resets from the new upload date.
You acknowledge and agree that your music and related content may be:
These uses are solely for review, commentary, promotion of the review shows, and community engagement, and are not considered commercial exploitation of your music.
Because livestreams and social media content are accessible to viewers, you understand and agree that Sound Sync Play LLC cannot fully control what individual viewers do. This may include:
These third-party actions are beyond our control and responsibility. You agree that Sound Sync Play LLC is not liable for any unauthorized recordings, reposts, or redistributions by unrelated third parties.
Sound Sync Play LLC will not commercially exploit, license, monetize, publish, or distribute your music for profit without a mutually agreed written contract. This includes sync licensing, publishing, distribution, or any revenue-generating use.
If a commercial opportunity arises (for example, sync licensing, publishing offers, placements, or other monetizable uses), Sound Sync Play LLC may, at its sole discretion, explore or initiate negotiations. No commercial deal will be executed without:
Sound Sync Play LLC hosts multiple venues, shows, and review platforms, some of which may be operated by partners, affiliates, or independent hosts.
You acknowledge and agree that:
If you wish to negotiate commercial terms that involve Sound Sync Play LLC’s participation, administration, or branding, you must deal directly with an official, designated representative of Sound Sync Play LLC.
When you attend Sound Sync Summits or related events, you understand that photos, videos, and audio may be captured for documentation and promotional use.
Such content may be used to:
If you prefer not to appear in promotional media, you must notify us in writing before the event begins. We will make reasonable efforts to accommodate such requests, though complete exclusion from all background or crowd shots cannot be guaranteed.
All sales for Sound Sync Summits are final. Due to the limited number of spots and the nature of retreat planning, we generally do not offer refunds after booking.
A refund may be considered only if:
If a participant is removed from the retreat for violating our guest conduct policies—including, but not limited to, disruptive behavior, harassment, violence, or property damage—they will not receive a refund.
By purchasing a retreat package, you agree to this Refund Policy.
We may update this Privacy Policy & Content Rights Agreement from time to time to reflect changes in our practices, services, or applicable laws.
When we make changes, we will update the “Effective Date” at the top of this page. Your continued use of our website, services, or participation in our programs after any update constitutes acceptance of the revised Policy.
If you have any questions about this Privacy Policy, our Content Rights Agreement, or how we handle your information, please contact us:
Email: Support@SoundSyncPlay.com
Website: https://SoundSyncPlay.com
By using our website, submitting music, or attending Sound Sync Summits, you acknowledge that you have read, understood, and agree to this Privacy Policy & Content Rights Agreement.